Commission Discussion and/or Action regarding a Budget Transfer for the City Commission Office. City Manager Mark Lubelski. Lourdes Lawrence, Administrative Services Manager. 

This Budget Transfer request is being brought forward in accordance with City Commission direction that any necessary Budget Transfers for the City Commission Office budget be formally presented at a City Commission Meeting for review and approval.  The City Commission Office budget needs to be adjusted at this time to support current and anticipated expenditures related to Constant Contact email software and training registration fees for the City Commission Office. The planned budget for each department is set forth prior to the beginning of each fiscal year so changes during the year are not uncommon to support evolving operational needs throughout the year. 

A transfer of $585.00 is needed for Constant Contact, the email software service used by the City Commission to share important information with the community. Since the last budget transfer was completed, Constant Contact increased their rates and the cost for their service exceeds the remaining budget for this year. Based upon the current email lists and projected usage, additional funding is required to support the service for the last quarter of the fiscal year.

A transfer of $970.00 is needed to support training registration for City Commissioners. Sufficient funding currently exists in the Travel - Out of County account and the Travel - Out of State account to cover the cost for training registration. Participation in conferences, educational programs, legislative meetings, and other municipal government-related events is important to ensure that elected officials remain informed of emerging issues, legislative changes, best practices, and innovative approaches affecting municipalities and the residents they serve.

Funding is available to transfer from the City Commission Office Salaries account 001.01.10.511.501201 to cover the additional funding necessary for Subscriptions and Memberships, which has existing salary savings from a position vacancy during the year.

Funding is available to transfer from the City Commission Office Travel - Out of State account 001.01.10.511.504006 to cover the additional funding necessary for travel registration. 

Authorization is requested to proceed with a Budget Transfer in the total amount of $1,555.00 as follows:

• $585.00 to the Subscriptions and Memberships account 001.01.10.511.505401
• $970.00 to the Training Registration account 001.01.10.511.505501