Background:
The Human Resources Department utilizes Solantic/South Florida, LLC d/b/a Carespot Express Healthcare for medical background services, on an as needed basis for physicals, drug screens, and other ancillary services. In addition to Human Resources, other City departments also use this same provider for a variety of medical services, as needed.
Year to date, we have had 188 promotions and new hires requiring pre-employment screening. Due to the ongoing robust hiring and promotional activity during Fiscal Year 2025/2026, the purchase for medical services is expected to exceed the Procurement Manager’s annual authority threshold of $24,999.00. The annual cost for medical services cannot be predicted because the price per employee varies widely, depending on the position and the level of physical testing required.
City Commission approval is requested to spend up to $40,000.00 through the remainder of the fiscal year and the Department will proceed with bidding the services next fiscal year. City Commission approval is requested to waive the competitive bidding requirement, under Section 5-173(c)(6) of the City Code to allow for continued use of medical services on an as needed basis. The City has been satisfied with the services provided by Solantic/South Florida, LLC d/b/a Carespot Express Healthcare and their prices have historically been favorable.