Background:
The Leisure Services Department requires a qualified contractor to provide maintenance, repair and modernization of the elevators located in the East and West wings of the City of Sunrise Civic Center. These elevators are approximately 30 years old, exceeding the typical lifespan of elevator systems. As a result, the equipment is outdated and in critical need of repair and modernization.
Continued operation of these elevators with outdated systems presents ongoing issues including significant extended downtime. To address these concerns and ensure compliance with current standards, Kone Inc. (Kone), the original manufacturer and the single source provider for service and repair, conducted a comprehensive assessment of the elevators and strongly recommended the immediate upgrade of all major elevator systems.
After a competitive procurement, the City of Kansas City, MO as lead Agency for Omnia Partners, Public Sector (Awarding Entity) awarded Kone Inc. Contract No. EV2516 (Contract) dated December 1, 2018 for Elevator and Escalator Maintenance and Repair Services. This contract offers a cost-controlled structure that limits the profit margin on parts to 10%. The proposed scope of work by Kone, includes repairs and modernization for the east and west wing elevators and the Traction #1 elevators. While the initial proposal required a 50% down payment, staff was able to negotiate revised payment terms, allowing payments to be made in accordance with the below deliverables:
|
Schedule of values billing
|
Invoice Bill Date
|
% of total
|
Amount
|
|
Engineering/permitting
|
Once project is approved
|
15%
|
$149,720.83
|
|
Material Fabrication
|
Once engineering is complete
|
15%
|
$149,720.83
|
|
Mobilization
|
Once material is on site
|
20%
|
$199,627.77
|
|
Completion
|
Once project scope is complete
|
50%
|
$499,069.43
|
|
|
Total
|
100%
|
$998,138.86
|
It is requested that the City Commission approve the Cooperative Agreement for Maintenance and repair services from Kone Inc., utilizing Omnia Contract No. EV2516. Additionally, staff is requesting authorization for the Procurement Manager and the Director of Leisure Services to approve change orders in excess of the purchase price provided the aggregate amount does not exceed $24,999.99. This is to ensure continuity of services should the need arise.
Since these purchases will be made using an existing government contract, the City's formal bidding procedures are waived pursuant to Section 5-173(c)(4) of the Code of the City of Sunrise, Florida.