Background:
The City of Sunrise, Utilities Department owns and operates three Lime Storage Silos and eight Lime Slaking Systems. The Utilities Department requires a qualified Contractor to provide all labor, materials, equipment, and parts necessary to perform field services including installation, testing, inspection, and emergency and non-emergency repairs of the Lime Slaking Systems.
Bid No. 26-17-11-CM was advertised and two bids were received. The Purchasing Office and the Utilities Department have reviewed the bid responses and recommend awarding to Razorback LLC (Razorback), the lowest responsive and responsible bidder.
When comparing pricing to the bid awarded in 2021, the rates submitted by Razorback reflect an approximate 14% increase for the non-emergency hourly rate and an approximate 17% decrease in the emergency after-hours rate. Additionally, Razorback’s bid pricing is approximately 21% and 53% lower, respectively, than the corresponding rates in the bid received from the incumbent vendor. Parts and Materials mark up is capped by the contract at 15%. As such, staff determined the bid price to be fair and reasonable. References were favorable for Razorback’s performance on similar contracts with other entities.
The initial contract period shall be for two years. There are two optional one-year renewals to this contract. All prices remain firm for the initial term of the contract. Costs for subsequent years and any extension term years shall be subject to an adjustment only if increases occur in the industry, in accordance with the Consumer Price Index (CPI) as promulgated by the Bureau of Labor Statistics, U.S. Department of Labor. The current contract expires February 9, 2026.
The City did not receive a response from any City of Sunrise vendor that could provide this service.