A Resolution of the City of Sunrise, Florida, Awarding Bid No. 25-74-08-VH for Lighting and Electrical Supplies to World Electric Supply, LLC; and providing an effective date. City Manager Mark Lubelski. Rodrigo de Castro, Director of Utilities. 

Estimated Annual Usage: $500,000.00

Not to exceed budgeted funds for FY2025/2026.

Subsequent years’ expenditures subject to budget approval.

The City of Sunrise Utilities Department requires qualified vendors to provide lighting and electrical equipment and supplies necessary to support the operation, maintenance, and repair of City-wide facilities and infrastructure on an as-needed basis. This includes furnishing materials and related components used for both planned projects and day-to-day operational needs.

Bid No. 25-74-08-VH was advertised on Demandstar to obtain discount-off prices for a variety of potential products. No fixed pricing was requested as part of this solicitation as it is not conducive to this type of procurement due to the voluminous and extensive range of potential commodities necessary to maintain the warehouse inventory levels and procure as-needed items. Staff conducted outreach to various suppliers, and two responses were received. Number 1 Transport Inc. was deemed non-responsive as they submitted a proposal for scope of work that differed from the City's Invitation to Bid.

The Purchasing Office and the Utilities Department reviewed the response and determined World Electric Supply, LLC (World Electric) to be responsive and responsible and capable of meeting the City’s requirements. In accordance with City of Sunrise Code Section 5-173(d), if fewer than two (2) responsive bids or proposals for commodities or contractual services purchases are received, the department may negotiate on the best terms and conditions. As such, staff was able to negotiate additional discounts with World Electric as identified in the bid tabulation attached to this Agenda Item Request.

World Electric has provided these same types of commodities to the City in the past and has provided satisfactory service. Staff will continue to evaluate and pursue additional procurement methods for goods where no bid was received. It is recommended the City Commission award this bid to ensure Staff is able to fulfill orders for future needs. The initial contract period shall be for two years with two additional one-year renewal options.

The City did not receive a response from any City of Sunrise vendor that could provide this service.