Background:
The City requires forty-three (43) replacement vehicles and four (4) additional vehicles to satisfactorily provide city-wide services as funded in the FY 2025/2026 budget.
The Fleet Section is requesting authorization to purchase:
- four (4) replacement vehicles for the Fire Rescue Department;
- three (3) replacement vehicles and one (1) additional vehicle for the Leisure Services Department;
- twenty-six (26) replacement vehicles and one (1) additional vehicle for the Police Department; and
- ten (10) replacement vehicles and two (2) additional vehicles for the Utilities Department.
After inspection by the City’s Fleet Manager and First Vehicle Services, the City’s vehicle maintenance company, the forty-three (43) vehicles recommended for replacement have met or exceeded the City’s replacement criteria, please see Exhibit A. In addition, the City’s Fleet Manager conducted a fleet analysis to ensure the correct size and type of vehicle is procured to meet the City’s operational needs.
The Fleet Manager, Purchasing Office, and the affected departments recommend utilizing:
- Florida Sheriff's Association Bid FSA25-VEL.33 to purchase seven (7) replacement vehicles and one (1) additional vehicle from Duval Ford, LLC d/b/a Duval Ford; and
- Florida Sheriff's Association Bid FSA25-VEH23.0 to purchase one (1) replacement grapple truck with Loader from Rechtien International Trucks; and
- Florida Sheriff's Association Bid FSA25-VEF19.0 to purchase one (1) replacement vehicle ladder truck from Matheny Motor Truck Company, Incorporated; and
- Sourcewell Contract 2026 091521-NAF to purchase thirty-one (31) replacement vehicles and two (2) additional vehicles from Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales; and
- Sourcewell Contract 122123-RVG-4 to purchase one (1) replacement vehicle from Matheny Motor Truck Company, Incorporated; and
- Sourcewell Contract 2026 032824-NAF to purchase two (2) replacement vehicles from Alan Jay Automotive Management, Inc. d/b/a Alan Jay Fleet Sales; and
- Florida Sheriff's Association Bid FSA23-VEH21.1 to purchase one (1) additional vehicle from Rechtien International Trucks.
Since these purchases will be made using existing governmental bids and contracts, the City’s formal bidding procedures are hereby waived pursuant to Section 5-173(c)(4) of the Code of the City of Sunrise.
Following the guidelines outlined in the Sustainability Action Plan, the Fleet Manager evaluated the use of low emitting fuel efficient vehicles and is recommending the purchase of twenty-eight hybrid vehicles, which supports the Sustainability Action Plan Goal No. RM2 and RM3.
Although the opportunity was provided to the local Ford and Chevy Dealers, they could not provide more economical vehicles than those currently proposed.