A Resolution of the City of Sunrise, Florida, approving a “Fifth Amendment to Agreement for Administrative Services Only (ASO) / Self-Funded Plan Benefits Consulting Services between the City of Sunrise, Florida and Foundation Risk Partners, Corp. d/b/a Acentria Public Risk” for the period of January 1, 2026 through December 31, 2030 with five (5) optional one-year renewal extensions; authorizing the Risk Manager, or designee, to execute necessary documents, amendments and extensions; and providing an effective date. City Manager Mark Lubelski.  Susan Nabors, Director of Finance and Administrative Services.

505.55.10.519.503130 - Professional Services

Not to exceed FY2025/2026 budgeted funds.

Subsequent years' expenditures subject to budget approval.

$35,000 Annual Consulting Fee

$15,000 Optional Reinsurance Marketing Fee

On October 1, 2014, the City of Sunrise entered into an Agreement for Administrative Services Only (ASO) / Self-Funded Plan, Benefits Consulting Services with Rhodes Insurance Group, Inc. pursuant to Resolution 14-108 to provide consulting services related to the City’s self-funded employee health benefits program. These services help to support our health benefits program through expert guidance and market analysis throughout the year, which is critical to a successful program. The original term of the consulting services agreement included two optional one-year extensions. The Agreement was amended extending the term through December 31, 2024 under Resolution 14-108-19-A. On October 30, 2022, the Agreement was assumed and assigned to Foundation Risk Partners, Corp. d/b/a Acentria Public Risk under Resolution 14-108-23-A. A Fourth Amendment was subsequently approved to extend services through December 31, 2025.

The City and Acentria now desire to enter into a Fifth Amendment to extend the Agreement for a new five year term effective January 1, 2026 through December 31, 2030, with five optional one-year renewal extensions under the same terms and conditions. The cost for these services has not increased since the original contract in 2014. The Fifth Amendment increases the annual Flat Fee from $24,000 to $35,000 with a five year fee guarantee and allows for optional services for reinsurance marketing services at a not-to-exceed cost of $15,000. The amendment also incorporates language required by Section 787.06, Florida Statutes, regarding human trafficking compliance.

Due to the City's positive experience with Acentria over the last 10 years, excellent customer service, extensive scope of work, compliance management, and a competitive flat consulting fee compared to standard industry consulting rates, it is requested to waive the City's competitive bid requirements for good cause under City Code Section 5-173(c)(5).

Staff recommends approval of the Fifth Amendment to Agreement for Administrative Services Only / Self-Funded Plan Benefits Consulting Services with Acentria for a five year contract period beginning January 1, 2026 through December 31, 2030, with five optional one-year renewal extensions.