A Resolution of the City of Sunrise, Florida, approving the purchase of Materials, Reagents, Maintenance, and Repair Services for Testing Equipment as needed from Idexx Distribution, Inc. as the sole source provider; and providing an effective date. City Manager Mark Lubelski. Rodrigo de Castro, Director of Utilities.

401.42.59.536.505211 - Laboratory Supplies

$55,000 - Estimated Annual Expenditure

Not to exceed budgeted funds for FY 2025/2026

Subsequent years' expenditures subject to budget approval

The City of Sunrise utilizes methods for coliform testing of drinking water and wastewater that have been specifically approved for the City by the Florida Department of Health. These methods necessitate the purchase of supplies such as sample bottles and Colilert reagent from Idexx Distribution, Inc. In addition, the City uses an Idexx Quanti-Tray Sealer which requires occassional maintenance to ensure proper functionality. The City also utilizes Idexx Simplate for heterotrophic plate count (HPC) to test for general microbiological water quality.

Idexx Distribution, Inc. is the sole source provider for materials and reagents for Coliert and Simplate methods and for Quanti-Tray Sealer service and maintenance. The City's laboratory currently has an approved sole source memo approved under Resolution No. 22-127 and which is scheduled to expire in November of 2025. Staff is requesting approval to continue purchases for Fiscal Year 2025/2026, with the subsequent years subject to budget approval to ensure there is a method to procure the required supplies and services.

Pursuant to Section 5-173(c)(3) of the Code of the City of Sunrise, Florida, it is requested that the City Commission waive the City’s formal bidding requirement for the purchase of materials, reagents, maintenance, and repair services on an as-needed basis, from Idexx Distribution, Inc. as the sole source provider for a three (3) year period.